Summer Job Posting Summary



Office Administrator Job Purpose:

Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

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Office Administrator Job Duties:

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events

• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

• Manages correspondence by answering emails and sorting mail

• Assists in planning and arranging events, including organizing catering

• Handles expenses and billing cycles

• Manages reception area and looks after visitors

• Answers phone calls and transfers them as necessary

• Drafts, formats, and prints relevant documents

• Maintains stock lists and orders office supplies as needed

• Manages staff expense requests

• Interacts with directors and carries out their requests

• Creates agendas and takes meeting notes

• Assists in purchase orders and invoicing

• Maintains accurate records for employee holiday requests

• Manages outgoing post and records data on special deliveries

• Photocopies and files appropriate documents as needed

• Attends workshops and conferences when requested

• May take care of website functions and social media profiles

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Office Administrator Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritization and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask

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Please send your resume to director@mississaugacollege.ca

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