Office Administrator

Summer Job Posting
Mississauga Career College
6341 Mississauga Rd, Mississauga,
Ontario, Canada L5N 1A5

Summer Job Posting Summary



Office Administrator Job Purpose:

Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Office Administrator Job Duties:

  • Communicates with relevant agencies to produce travel itineraries for business directors and employee events

  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

  • Manages correspondence by answering emails and sorting mail

  • Assists in planning and arranging events, including organizing catering

  • Handles expenses and billing cycles

  • Manages reception area and looks after visitors

  • Answers phone calls and transfers them as necessary

  • Drafts, formats, and prints relevant documents

  • Maintains stock lists and orders office supplies as needed

  • Manages staff expense requests

  • Interacts with directors and carries out their requests

  • Creates agendas and takes meeting notes

  • Assists in purchase orders and invoicing

  • Maintains accurate records for employee holiday requests

  • Manages outgoing post and records data on special deliveries

  • Photocopies and files appropriate documents as needed

  • Attends workshops and conferences when requested

  • May take care of website functions and social media profiles

Office Administrator Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritization and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask

Please send your resume to director@mississaugacollege.ca